In today’s fast-paced business environment, stocktaking is no longer just about counting what’s on the shelf—it’s about using data to drive smarter decisions. Traditional methods often fall short when it comes to accuracy, speed, and insight. That’s where data-driven stocktaking comes in. By leveraging analytics, businesses can not only reduce errors and spot discrepancies early but also gain a deeper understanding of inventory trends, product performance, and operational efficiency. In this article, we’ll explore how integrating analytics into your stocktaking process can significantly boost accuracy and help you make more informed, strategic decisions.
Credit: Cosys Ident GmbH
Stocktaking software by COSYS with Business Intelligence
The COSYS stocktaking software consist of two parts: the stocktaking app and the COSYS backend with a business intelligence component. One of the most important COSYS Business Intelligence features are listed in the following:
Dashboard:
The stocktaking dashboard within the COSYS WebDesk provides a clear visual overview of your ongoing stocktake activities. Key figures and interactive charts present all relevant data at a glance, allowing you to monitor real-time progress across all counting stations. You can instantly see how far each area has been processed and which zones still need to be counted. The visual elements—such as graphs and tables—make it easy to track completion rates and identify bottlenecks. Additionally, the dashboard can be tailored to your specific needs, so you always see the most relevant information for your operation.
Quantity per Stock Taker:
A bar chart displays how many items each stock taker has captured, offering a clear view of individual performance and productivity. The visual layout makes it easy to compare team members and see who has handled the most entries, helping to assess workload distribution across your staff. These insights are useful for optimizing stocktaking efficiency, addressing imbalances, and identifying areas where additional training or support may be needed.
Difference List:
The difference list highlights variances between actual counted quantities and expected stock levels. Presented in a detailed table, it includes fields such as location number, item number, item description, counted quantity, target quantity, unit of measure, and recount amount. This structured overview enables you to quickly pinpoint discrepancies and carry out focused recounts where needed—ensuring greater accuracy and reliability in your stocktake results.
Stocktake Areas:
All stocktake zones within the physical inventory are clearly listed in a table, along with their associated counting locations. The overview also indicates whether recounts are allowed in each area and shows the current completion status. This detailed breakdown provides a clear structure for managing and monitoring the progress of your stocktake across different sections of your facility.
Hardware Overview:
The device overview displays all mobile units involved in the stocktaking process. It includes key details such as device ID, serial number, and current status. This allows you to easily monitor which devices are actively in use, which are online, and which are currently idle—helping ensure smooth coordination and troubleshooting during the stocktake.
To conclude:
Data-driven stocktaking transforms stock takes from a routine task into a strategic advantage. With the COSYS stocktaking software and its integrated Business Intelligence tools, you gain more than just accurate counts—you gain actionable insights. Dashboards, performance metrics, and real-time discrepancy reports enable you to monitor progress, assess team efficiency, and make informed decisions instantly. From tracking device usage to analyzing variances and team contributions, COSYS offers a complete solution for modern, analytics-based stocktakes. By combining reliable data capture with intelligent evaluation, you ensure not only accuracy, but also long-term improvements in your inventory management processes.